MERC 2008 Guide to Exhibitor Services

Our new location, the Hynes Convention Center, requires careful attention to policies and procedures for bringing materials to the Career Fair.  Please note the following time schedule and facility regulations:

Exhibitor Move-In:           Tuesday April 22, 2008             2:00 PM  - 4:00 PM
                                     Wednesday April 23, 2008         7:00 AM  - 9:00 AM
Show Hours:                  Wednesday April 23, 2008         9:00 AM  - 3:30 PM
Exhibitor Move-Out:        Wednesday April 23, 2008         3:30 PM  - 7:00 PM

* Drivers for all carriers must be checked in at the Brede Service Desk for pick-up of freight by:  6:00 PM on Wednesday, April 23, 2008.

The Attached Exhibitor guide provides information and forms for all exhibitor services including electrical service and shipping and receiving.

If you have any questions regarding the information on this page, please feel free to contact Brede Exposition Services

Phone (781) 741-5900   •   Fax (781) 741-5902   •   e-mail  csboston@brede.com

**** MERC Education Fair Exhibitor Service manual.pdf (6MB)  ****

EXHIBITOR OPTION ONE – HAND CARRY MATERIALS TO FAIR

HAND-CARRY POLICY

The Massachusetts Convention Center Authority reserves the right to restrict all freight and package deliveries to the loading dock.  MCCA Public Safety personnel will be on site to direct and assist exhibitors during move-in and move-out.

For the convenience and safety of exhibitors and patrons, all freight and material handling must enter and exit the facility through the loading dock.  Exhibitors will be allowed to hand carry one item, one time, in or out of the facility without having to access the loading dock.  No parking is allowed at the entrance of the facility; and the use of passenger elevators for movement of freight is not allowed.  All packages are subject to inspection by facility personnel.

Hand carried freight is defined as one item that can be easily carried by an individual exhibitor without the need for dollies or other mechanized equipment.

OPTION TWO – DRIVING TO THE HYNES CONVENTION CENTER WITH YOUR MATERIALS  - DIRECTIONS TO LOADING DOCK

 
Directions to Cambria Street Loading Dock:

Walking:
1. From 900 Boylston Street (front entrance), walk down about 2 blocks back towards Massachusetts Avenue and go down the ramp on Cambria Street.

2. From the Sheraton Entrance (Dalton Street), walk up Dalton Street and take a left onto Boylston Street. Walk down 1 block and down the Cambria Street ramp.

Driving:
1. From the Mass Pike, take the Prudential exit. Follow the signs to the Prudential. When you come off the exit, stay to your right and follow street to Dalton Street. (Sheraton on your right, Westin on your left). When you come to the top of Dalton Street (Fire Dept. straight ahead), you will take a left at the lights and then another left when you see the Cambria Street ramp.

2. From Massachusetts Avenue, you will come onto Boylston Street. Cambria Street will be your first immediate right. Cambria Street goes down the ramp to our loading dock.

OPTION THREE – SHIPPING YOUR MATERIALS PRIOR TO THE CAREER FAIR

MATERIAL HANDLING
• All shipments received at the warehouse after April 15, 2008 are subject to additional late shipment charges.
• A credit card is required for Material Handling Services. Please complete on the "Recap of Services" form.
• Refer to the Estimated Material Handling Order Form for shipping addresses.
• A Brede Bill of Lading is required for all outbound shipments. Please turn in at the Brede Service Desk on show site.
• Exhibitors are urged to carry ALL-RISK INSURANCE to protect against damage, loss and all other hazards, from the time materials leave place of origin until they are returned after the show. This can usually be done by riders to existing policies.
Please read our Limits of Liability.

PLEASE CONSULT THE MERC EXHIBITOR SERVICE MANUAL FOR INFORMATION AND FORMS FOR SHIPPING.
THE GUIDE WILL PROVIDE THE FOLLOWING FORMS:

ESTIMATED MATERIAL HANDLING ORDER FORM
ADVANCE WAREHOUSE SHIPPING
DIRECT TO SHOW SHIPPING MATERIAL HANDLING RATE SCHEDULE

Questions:  Please contact:

Brede Exposition Services
Phone (781) 741-5900   •   Fax (781) 741-5902   •   e-mail  csboston@brede.com